January 2024

Orlando-Parrot Heads of Central Florida           Council of PHeathers                                                                              

January 29, 2024           Zoom MINUTES                                        

Officers in Attendance:  Lisabeth (Betsy) Brown (President/Keeper of the PHlock), Michael Sincavage, Louanne Sincavage (Co-Vice Presidents), Paula King (Secretary), Michael Ronnebaum (Treasurer), Nancy Van Pelt, James Van Pelt (Co-Membership Officers), Mark Hirsch (Executive Officer) Julie Artrip (Communications Officer)

Attendance from PHlock:  Joan Williams, John Williams, Rich Grieser, Casie Shimansky

Called to Order 6:35     This was our first Zoom meeting. (Some technical difficulties were reported by the Van Pelts and the Sincavages.  The Sincavages were able to participate, but were not able to use their audio or visuals to communicate.  The Van Pelts were able to hear & see, but laptop became inaccessible, so used their phone only.  Betsy will work with both Sincavages & Van Pelts to eliminate issues prior to the next Zoom gathering.)

As President, Betsy gave the State of the PHlock Address.

State of the PHlock January  2024

Membership

Roster Membership:  179  Adult Members

Paid memberships:       PHamily     53       Single 21     Schlegel PHree  Forbes PHree

Keets:  4 (12-17)   2 (under 5)

Memberships waiting for renewal:      PHamily    15       Single   12

Memberships PAID to date:   135      $2,770.00 2024 dues since September 1, 2023 (Plus dues paid January 10^th-January 28^th not on Treasurer’s Report (Gary))

PHIP Dues paid 12/31/2023   $172 based on 2023 roster.

PHinances

As of January 9, 2024-                $4,151.02

Outstanding CHECKS:  Ray Wortley $500-purchase of Sea Oats

                              PHIP Dues     $172.00

                              Happy Trails Animal Rescue    $150

Payments on hold:    Second Harvest Food Bank    $200 Memorial for Betty Grant

Charitable Donations Made January-December, 2023

$578.88 Brevard County Natural Resources for Sea Oats (January)

$175  Save the Manatee Club  (February)

$500 Hope Helps (February)

$500 Nemours Hospital for the Jennifer Schott Childhood Arthritus Foundation

$155     Academic Center for Excellence (July)

$100    Second Harvest Food Bank (August)

$145     Share the Care Adult Daycare Services (September)

*$2,125  We Walk to End Alzheimer’s (Team Funded)  (October)

$200   Pet Alliance (donation in Memory of Pat Harrington) (October)

$135     Orange Seminole Foster Children’s Association (November)

$100    Second Harvest Food Bank  (November)

$1,000 (matched)  Dana Farber Cancer Institute in Honor of Jimmy Buffett (December)

$200  Save the Manatee Club  (December)

$500   Orange Seminole Foster Children’s Association  (December)

$500   Sea Oats Project (Keep Brevard Beautiful) (December)

Total Monetary Donations for 2023     $6,913.88

Material Donations since June 2023

$350 (pet food & supplies) Happy Trails Animal Rescue (PHCF Birthday)  (April)

$300 (canned & dried food)  Second Harvest Food Bank (June)

$250 (pet supplies)  Happy Trails Animal Rescue (July)

$650  (school supplies) Academic Center for Excellence (August)

$750 (art supplies & hands on activities)  Share the Care Adult Daycare Services (September)

$360 (hygiene products and pajamas) Orange Seminole Foster Children’s Association (October)

$425 (canned & dried foods) Second Harvest Food Bank (November)

$2000 (Angel Tree gifts)  Orange Seminole Foster Children’s Association (December)

Total Material Donations for 2023      $5,085.00

Community Service/Environmental Service January-December 2023

Adopt-a-Latitude (chaired by Bruce Broulik) January

2 Hours X 10 Volunteers                           Total 20 Hours

Sowing Sea Oats (chaired by Ray Wortley) February

2 Hours X 15 Volunteers                           Total 30 Hours

Adopt-a-Shore (chaired by Jim & Nancy Van Pelt)  March

2 Hours X 10 Volunteers                          Total 20 Hours

A Kid Again was manned on September 10^th at Crayola Experience-PHlockers helping:  Colleen Smith, Jim and Nancy VanPelt, Kathy & John Furtado  5 Hours X 5 volunteers                           Total   25 hours

Adopt-a-Latitude-September 17^th.  Participants:  Jim and Nancy VanPelt, Mike and Louanne Sincavage, Kathy & Steve Erlacher, Nikki and Sonny Peters, Jim and Nancy Piastuch, Betsy and Denny Brown, Melissa & Ron Albright   4 hours X 14 volunteers                          Total   56 hours

We Walk to End Alzheimer’s (October)-Nancy Van Pelt, Dennis & Betsy Brown, John & Joan Williams, Rich & Alaine Grieser, Mark & Shelby Hirsch,  Jennifer Heisler, Becky Baughmann, and Chuck & Tammy Esser

Hours 3 X  13 Volunteers                                  Total   39 Hours

Adopt-a-Shore (October) Julie Artrip & Lina, Nancy & Jim Van Pelt, Betsy & Denny Brown, Tom Williams, Deb Casey-Wood, Margaret Croxford, Randy & Connie Caines, Joe LaBella & Gayle Macek, Mike & Louanne Sincavage 

Hours 3 X 15 Volunteers                                    Total 45 Hours

Second Harvest Food Bank (November)Julie Artrip , Melanie & Lina (Artrip),  Dennis & Lisabeth Brown, Bill and Eva DeWalt, Mark & Shelby Hirsch, Sally Reaves, Louanne & Mike Sincavage, Judy & George Stickney, Tom Williams, Margaret Croxford 

3 hours X 16 volunteers                                              Total 48 Hours

Escape to Jimmy Buffett-ville Tailgate (Rockpit) (November) Benefit  Singing for Change

Betsy & Dennis Brown, Mike & Louanne Sincavage, Randy & Connie Caines, Kristine Guenther, Julie Artrip, Jeremy Bell, Devon Hoernschemyer, Jim & Katherine Cain.

8 Hours X 12 volunteers                                              Total  96 Hours

Council of PHeathers Gathering    August-December  

Officers in attendance:  Betsy Brown, Nancy Van Pelt, Gary Einstein,

 Council Meetings  X 3 Hours X 4 officers                    Total 60 Hours

Total Volunteer Hours for 2023              439

Annual PHIP Report Submitted January 29, 2024 at 3:30 PM.

Total Volunteer Hours reported to PHIP  439

Total Monetary Donations reported to PHIP (including material costs)

                                              $11,998.88

Motion to Accept  1^st Mark    2^nd Julie – Approved

Treasurer’s Report

Former Treasurer, Gary Einstein not present.

Report submitted by Gary Einstein on January 9^th.  This does not include any renewals or new memberships received after that date. 

FINANCIAL AS OF

1/1/2024

BANK                  $3,813.63 AS OF 12/31/2023

2024 DUES          -2,770.00

SEA OATS 2024     -300.00

SQUARE Fees 2024 – 8.18

REFUND                   -30.00

BALANCE IN BANK AS OF END OF DECEMBER $705.45

EXPENSES/UNCLEARED CHECKS

 BETSY BROWN   $100.00

PHIP DUES          $172.00

TOTAL OUTSTANDING $272.00

IN BANK AS OF TODAY $4,151.02 AS OF 1/9/2024

2024 DUES                       -2,770.00

BALANCE IN BANK TODAY $1,381.02

SEA OATS 2024                        -440.00

BALANCE                              $941.02 CUSHION

OUTSTANDING CHECKS       -272.00

BALANCE                              $669.02

Square fees 2023              $92.61

REFUNDS                              40.00

DISCOUNTS                          10.00

TOTAL SQUARE CHARGES $142.61

Balance in Bank $4,151.02 as of 1/9/2024

Outstanding checks as of 1/17/2023:  Ray Wortley ($500-Sea Oats), Happy Trails Animal Rescue ($150), PHIP Dues ($172)

PHIP Dues $172.00 was paid

What’s happening with the Treasury

Bank Meeting on February 6^th with Gary, Betsy, and Michael at Wells-Fargo to transfer account information.

Once transfer is complete, Gary will give ALL treasurer’s information to Michael.

Michael and Betsy are key holders for the Post Office Box in Winter Springs.

Michael and Gary are exchanging information regarding Square & website payment system.

Michael will continue the procedure to send new member & renewal membership payments to Betsy and to Jim & Nancy as Membership Chairs.  Jim & Nancy will communicate membership updates to Julie so mailchimp and PHlockmail is current and to verify Betsy has information to create hangie-thingies for new members.

Michael will work on a Treasure’s Report to make it simple to understand. The request was made to show new member names when reporting membership and to include a brief reason for outgoing payments. 

Motion to Accept   1^st Joan    2^nd Rich  – Approved

Membership Report (Betsy & Jim and Nancy)

Refer to State of the PHlock Address for details.

As of 1/29/2024 There were 179 adult members on the roster.  The deadline for renewal is January 31^st.  Non-renewals will be removed from the roster at that time. 

Ann Forbes-Betsy recounted that Ann Forbes paid for membership in June of 2022. For some reason, her information was never relayed to the Membership Officer and did not become valid on our Mailchimp or club website email roster.  Betsy states Ann posted several messages in December and early January on Facebook posts stating her disappointment at paying membership but never hearing back from the club.  To rectify the situation, Betsy made an Executive Decision and offered her a 2024 membership at no cost.  Ann Forbes accepted this membership and is now active on our PHCF membership roster.  

New members/Returning Members 2024

Lisa Marie Gallego (January) returning member

Ann Forbes (reinstated) VIRGIN

Mike & Linda Yeazel (gift membership from Julie Artrip)

Hangie Thingies (Betsy will continue to make these due to color ink capabilities.)

Membership chairs to keep Keeper of the PHlock inPHormed of need for leis, hangie-thingies, membership needs.

Schedule meeting with Lou for training on Website. 

Motion to accept     1^st Paula   2^nd Joan   – Approved

 Keeper of the PHlock Report

 January PHluorescent PHlocking had about 70 PHlockers.

Jimi Pappas performed.

Payment of $200 was supplemented by the PHunding our Independent Musicians JAR so PHCF only had to pay $48 check. 

Approximately $250 in pet supplies and $150 cash was collected for the Lucky Stars-Happy Trails Animal Rescue.

PHifty/50 raffle brought in $265.  John Williams received $135.  $130 was added to the club PHunds for Sea Oats.

PHlockers enjoyed the PHluorescent necklaces & bubbles provided by the PHlocking committee.  2 The Porch-Winter Park gift cards were given in a drawing of names of RSVPers.

As Keeper of the PHlock, Betsy requested PHlocking assistance from the Executive Board during PHlockings.

• Officers needed to ‘work the room.’
• Work the Welcome Table
• Mingle and introduce around the room
• ‘Adopt a VIRGIN’ for the PHlocking and PHirst weeks.
• Be available to help set up and tear down
• Be available for Initiations
• Make ANNOUNCEMENTS about your committee events.
• Check to make sure BANNER has been packed up.

PHlock reaction to PHlockings

All positive

Like the bands

Like the location

Like the goodies

Lucky Stars get split donations.  Those that don’t bring materials are willing to put cash in the jar to help provide supplies.

PHifty/50-depending on the club PHunds and community service needs PHift4y/50 will announce where the split goes.

Entertainment

Music is scheduled through June

(Upcoming:  Tiki Dave Soreff, Don Middlebrook, Jeff Randall, Chris &
Phil (or maybe just Chris), John McDonald)

Band PHees $200-$400 based on number performing and distance traveled.

PHlock has been helpful to date with most JAR totals allowing PHunds to only pay half.

The Porch donates gift cards to us each month which will go into

raffle baskets or name drawing at Phlocking.

Motion to accept  1^st Julie   2^nd Joan  – Approved

Community Service Report

Adopt-a-Shore Report (Jim & Nancy)

On 1/28/24 there were 24 Parrot Heads to help cleanup the beach.

The pelican skull/head was the most unusual item found.  It was

found by John Williams.  The PHlock gathered at Seafood Atlantic at Port Canaveral after the event. 

24 Volunteers X 3 Hours            Total 72 Volunteer Hours

Next Adopt-a-Shore will be in April. 

Adopt-a-Latitude Report (Betsy & Denny)    March date to be set

Second Harvest Food Bank (Mike & Louanne) The chairs will research a date and see if PHCF can fill needs in other areas of SHFB.  

Blood Drive (Mark Hirsch) Mark stated he would be willing to help with a Blood Drive Committee.  He reminded us that PHIP begins their national Blood Drive at MOTM and it continues through the end of the year.  He will contact the Big Red Bus to see how we can help throughout the year.   

We Walk to End Alzheimer’s -Betsy

Website for PHCF TEAM reactivated

Goal $3,000 set by Council, but can be changed.  $25 donation by the Browns on the books.   

Sea Oats Planting

Date is set for February 17^th (Saturday)

We donated $500 this year for plants

Is this an event we want to continue to promote? Table

Betsy will post a request for committee chairs and participants for Adopt-a-Latitude & We Walk to End Alzheimer’s.  She will inform the PHlock of the committee forming for Blood Drive. 

Suggestions for NEW community service EVENTS with volunteers needed.

Casie Shimansky – shared information on new organization .

St. Baldrick’s foundation – they raise funds for research that gives

hope to kids with cancer. 

Head-Shaving Event March 9^th

at Capt Hirams Resort in Sebastian.  On that day Casie will be shaving her hair to raise money for Kids cancer research.

Julie & Betsy will work together to put a link on the website.

Betsy will create an informational post for the PHlock.

Betsy reiterated the need for our PHlock to feel welcomed to bring their suggestions for community & charitable events to the Board.  Suggestions must be presented in a timely fashion and include how & why PHCF can help. 

Suggestions for Lucky Stars (material/monetary donations)

January:     Happy Trails Animal Rescue

February:         One Heart for Women & Children

March:               St. Baldrick’s Foundation (PHifty/50) or Raffle Baskets?

April:

May:

June:         Save the Manatee (possible PHifty/50 or Raffle Baskets)

July:                  Schoolboy Heart (school supplies) Recipients TBD

August:

September: Alzheimer’s (PHifty/50 or Raffle Baskets)

October:     Happy Trails Animal Rescue

November: Second Harvest Food Bank

December:  Angel Tree Orange Seminole Foster Children’s Association  

Motion to accept      1^st Paula   2^nd Rich  – Approved   

Report from our Member Advocate – Jim Cain was not present, but reported no concerns or suggestions from the PHlock.

Motion to accept:   1^st Paula    2^nd Joan   Approved

Old Business

With the exception of the Treasurer transfer, all OLD business was taken care of by December 31^st.

Ongoing training & support for the website and all other matters PHCF is available from Lou Perkins.

Motion to accept     1^st Julie   2^nd Mike R.  -Approved

New Business

Club officer cards  –  Betsy will make about 50 cards for all officers, including Jim Cain..

Club PHlyers?  Revisit at next Council meeting with sample and costs

Start planning our Christmas party-Betsy will send out a post requesting a committee.

PHuture Council Meetings –2 zoom and 1 Face to Face per quarter

Next Council Meeting Zoom to be held February 19^th

Motion to accept           1^st Casie   2^nd Julie   – Approved

Motion to Adjourn        1^st Rich     2^nd Julie 

Time Adjourned  8:45

Minutes accepted by Council of PHeathers on February 5, 2024