PHCF Council of PHeathers MINUTES July 24, 2024 ZOOM
- Welcome Time started: 7:07
- In attendance: Lisabeth Brown, Michael Sincavage, Louanne Sincavage, Mark Hirsch, Julie Artrip, Nancy Van Pelt, Jim Van Pelt, Paula King, Michael Ronnebaum
(non-voting) James Cain
PHlockers: Carol Carlisle
- Secretary (Scribe) Report
- Minutes for June 2024 Reviewed 6 Yes 1 No
Motion to accept 1st Mark 2nd Louanne Accepted
- President’s Report
- News from PHIP
- Interim Report was filed and accepted on July 15, 2024. A copy was sent to the Executive Board on July 15th.
- PHIP has started a new Social Media connection on FB and Instagram.
- We have signed up under the club FB page.
- Will, supposedly, make it easier to share in PHlockmail than copy/paste
- Watching to see if there is a link on PHIP website for non-social media PHlockers
- Nominations are open for Vice President, Director of Finance, and Director of Membership.
- All names must be submitted by August 1st.
- Betsy send an official nomination to any PHlockers interested.
- News from MOTM
- We have 16 PHCF members registered.
- More bands have been added weekly and inPHo is being shared via PHlockmail.
- News from PHlorida Leaders
a) Being held August 2-3 in Jacksonville, hosted by PHiNS (Parrot Heads in Natural Settings)
b) Mark and Betsy will represent PHCF.
c) Betsy has volunteered to do a breakout session on membership building and retention.
d) Breakout sessions will be chaired on Big PHundraisers, Board Member Burnout, and Inspiring Member Participation
Motion to accept 1st Julie 2nd Michael Accepted
- Treasurer’s Report
- IRS 990 was sent in last month – June 2024
- Michael submitted the Treasurer’s Report electronically.
It will be attached to these Minutes.
- Beginning Balance: 2,933.07 Ending Balance: 2,440.01
Motion to accept 1st Paula 2nd Julie Accepted
- Membership Report
- Total Membership 198
- New Members in July- Dale Yates (returning member)
- New Initiations: Renee Dobson
- Jim is going to contact MOTM to see where they get
their lanyards from.
- Communication Report
Julie and Betsy continue to work on improving the website.
- Go-Daddy status-
Microsoft 365 Email Essentials Basicphlockmail@phcf.com
Auto Renews 8/27/2024
Managed SSL – 1 year(s)phcf.com
Auto Renews 6/5/2025
Web Hosting Deluxephcf.com
Auto Renews 6/29/2025
PHCF.COM Ultimate Domain Protection
Auto Renews 2/17/2027-
- Need to add Minutes to bring up to date
- Need to add highlights from PHlockings
- Add banners for Jimmy Buffett Day, Alzheimer’s, and Together in Teal
- Member Advocate Report – nothing to report
Motion to accept all three 1st Louanne 2nd Mark Accepted
- Old Business
- Still looking for a good price for official hangie-thingies
- Last Supper PHriday on the Indian River Queen
- 13 participated
- Would like to do another one in the Spring
- July PHlocking
- 47 RSVPs
- 30 PHlockers present
- Big Tiki & the Mai Tais were PHun, but would be better for a shorter period of time and with another band presenting a different style.
- We had success for our charities with sale of raffle tickets for Old Key West, school supplies, Together in Teal.
- Band was $250. We collected $100 in the Independent Musicians Jar.
- Jimmy Buffett Day, August 30th at RockPit plans are moving well.
- Peter & Brendan Mayer Show-October 1st
- Betsy texted with Jon Spindler (manager) and things are being finalized
- Tickets will be available to club members PHirst.
- Holiday Party is still under discussion
- Community Service volunteers are still being sought for many events.
- Keeper of the PHlock Report
- Social PHlockings
- August PHlocking is August 8th
- Raffle Baskets, Old Key West raffle tickets for Alzheimer’s/Dementia
- PHifty/50 for club PHunds
- Lucky Stars is Happy Trail Animal Rescue for Pet supplies
Jim & Nancy will take everything to Happy Trail Animal Rescue.
- T. Scott Walker and, possibly, Greg “Doc” Stewart
- Upcoming PHlocking Music
- August-T. Scott Walker
- September-Dave Matchette
- October-Beth Travers
- November-Jeff Randall
- December-no music, but will hold PHlocking to collect Parrot Wing Gifts for Orange Seminole Foster Children’s Association
- SpaceCoast Parrot Head Club BEATLE BEAT with Jimi Pappas-tickets available on their website.
- Last Supper PHriday-July 26th at The Cat Fish Place in St. Cloud
- Lou will send out a Last Minute Reminder
- RSVPs unknown at this time.
- Jimmy Buffett Day (August 30th)
- Fox News is coming to interview Tammy the week before
- Afternoon & Evening: Jimmy Buffett Day at RockPit
- Tailgate Spots-4 are ours for PHree since we’re co-hosting
- Raffle Baskets-Betsy will create two or three baskets with Margaritaville Food stuff and Jimmy Buffett memorabilia.
- PHifty/50 (5 O’clock Somewhere and 7:30)
- RockPit is sponsoring Jimmy Look-alike and Dress As Your PHavorite Song contests. Also sponsoring a Cheeseburger Is Paradise contest.
- Singin’ for Change is our charity for this event.
- We will provide some keet activities
- LAST SUPPER PHRiday will be a Burger/Dog Picnic with donations for meat & buns. Participants are asked to bring a covered dish. Club will provide paper products and cover cost of meat and buns.
Motion to accept 1st Julie 2nd Louanne Accepted
- Community Service
- We Walk to End Alzheimer’s and Dementia
- Saturday, October 5th
- Lake Eola
- Team Goal: $3,000
- 41%
- $1240.00
- Team: 9 names listed
- August & September PHlockings will PHocus on PHunds.
- Old Key West raffle for a 3 night stay in a 1 bedroom
1. 10/25-10/28
- 2. Tickets are 1/$5 or 5/$20
- $200 worth sold at July PHlocking
- $145 sold at SpaceCoast PHlocking
- Julie sold $80.00
- Anyone selling raffle tickets will have that amount added to their donations as Team Members
- All sales for PHlashy Blinkies will now go into We Walk PHund
Will be selling them at Jimmy Buffett Day at RockPit.
- Volunteer Opportunities
- Second Harvest-nothing on calendar
- A Kid Again-Sunday, September 15th 9 to Noon Crayola Experience-all slots filled
- Together in Teal -September 28th, Crane’s Roost Park in Altamonte Springs.
- TEAM webpage has been set up
- Team Goal is $1,000.
- Current PHund is $163.00.
- WASH-no date set for sorting yet
- Adopt a Latitude-Sunday, October 20th 10 AM to 1 PM
- Adopt a Shore scheduled for September 22nd 10 o’clock Cherie Down Park, Cape Canaveral
- Special Olympics Volleyball Tournament-Ace Road, Orlando, September 13th and 14th will be shared via PHlockmail. Relisting for more interest
- MDA would not allow club apparel of any kind.
Motion to Accept 1st Paula 2nd Louanne Accepted
New Business
- Kegs for Eggs-PHundraiser at RockPit for Ovarian Cancer Together in Teal.
- RockPit will donate one keg and all proceeds for the keg will go to our Team
- We can name the beer to match our Teal PHeathers Team
- We can do a PHlash PHlocking on a Monday night when they do Kareoke. In September
- Continue to work on Holiday gathering
- Research club hangie-thingie lanyards for good prices
- Club civility
- Clarity of Bereavement PHunds
We discussed 50/50 to raise money if needed.
Mike S. brought up what it says in our Operating Principles.
Which we are going to review at a later date.
- Central Florida Animal Reserve-interest is there for a Barbecue. Can we find a Sunday in November? November is a busy time
for everyone. Betsy is going to look at a different month.
- Lucky Stars for November-Hawaiian shirts for Soldiers?
- Orange Seminole Foster Children’s Association-our December Lucky Stars with tags pulled in November. Do we want to set aside a top amount we will give from club PHunds to fulfill as many tickets not chosen as possible?
- Any other NEW BUSINESS
- Blood Drive at RockPit
- Review Operating Principles for our club.
- Margaritaville Run September 28
Mark and Michael are planning on going.
Motion to Accept 1st Mike S. 2nd Michael Accepted
- Next Council of PHeathers gathering will be scheduled with Board approval. Besty will schedule a date.
Motion to Adjourn: 1st Louanne 2nd Julie Accepted Time Adjourned 8:55
