Event: Council of Pheathers Meeting – June
Date: June 8th, 2018
6:43pm: Council Meeting Call to Order
- Absentees: Gregg & Suzanne Templin (Barbara Dee Proxy)
- Member Advocates: Rich Stawick, Dave McVeigh
- Club Visitors: Soyna Bayne, Gary Einstein, Tammy & Chuck Esser
8:05pm: Meeting Adjourned
Secretary/Scribe
- Submitted final notes for April/May on May 30th, 2018
- Reviewed checking account on June 5th, 2018
- Megan is going to be out of town for the first two weeks of July (Unable to attend Phlocking and Meeting Meetings)
- If Barb is available she will be Megan’s proxy for July
- Motions to Accept:
- Ray
- Dave
Treasurer/Keeper of the Booty
- Debbie sent report via email
- Some reimbursements are needed and have been submitted
- Megan/Amy need to submit an official budget request form to Debbie for the Christmas Party
- Lisa would like her name transferred out of the Paypal accounts
- Amy is handling
- Motions to Accept
- Megan
- Ray
Membership Occifer (Open – Amy Filling Position)
- June PHlocking Attendance: 45 Attendees
- Debbie Howard: $5 Door Winner
- No Virgins
- New Member joined during the PHlocking
- Total Membership
- 227 Members
- Motions to Accept:
- Ray
- Debbie
Keeper of the Phlock
- July Phlocking 2018
- Date: July 6th, 2018
- Entertainment: Jimi Pappas
- Theme: July the 4th (Independence Day)
- Raffle Table/Lucky Stars:
- Raffle: Proposing for Brevard County Resources
- Lucky Stars: OPEN (Needs a Volunteer)
- Venue confirmed (Friendly Confines)
- Megan O. wants to take September 7th table
- Megan/Amy created a new Mailchimp Template to be used for the Phlocking
- Needs to link to Amy’s larger post for lucky stars since the Mailchimp should be just the first couple of bullets
- Motions to Accept
- Dave
- Terry
Communications Occifers/Coconut Telegraphers
- Special Chair Raffle – Amy can do a website post
- Amy T will start publicizing the Kayak picnic
- Trying to post on the page every couple Days
- Discussing the difference between the PHCF Group & PHCF Page
- Need some governance on the MailChimp account
- Going to update the password
- User:
- Meg
- Ray
- Amy C
- Amy T
- Elbowspace Amy is the only person that has credentials
- Motions to Accept:
- Megan
- Ray
- User:
- Going to update the password
Executive Occifer
- No report
- Still holding Kayak & Bicycles
Vice President
- Barbara Dee for Suzanne: No report
Member Advocates
- Update about Cal Hitchcock
- Discussing ways to help out the family or donate to GKTW
- N/A – all good
President
- Next Council Meeting: Friday the 13th – Cecil’s
- Leadership Conference
- August 4th – folks need to sign up
- Florida Hospital Watermelon 5K (Amy Chairing)
- July 4th – Wednesday
- 5am – 9:30am
- Need a few more volunteers
- Halfway through the year! Amy congratulated and thanked everyone for participating and working hard!
- Motion to Accept
- Ray
- Terry
Old Bidness
- Adopt a Creek: June 9th
- Adopt a Latitude: June 24th
- Adopt a Shore Chair Update:
- Rick and Susan Turner New Chair Parrots for this event
- Christmas Party Update!!! Kudos to Gary for helping us pool resources and narrow down selections
- Deer Run Country Club (Megan O/Amy Clark Chair)
- December 8th, Casselberry
- Musician: Teddy Villarreal
- Still doing:
- Gift exchanges
- Toys for Tots (Need Volunteer for this)
- *Tammy will see if any of these toys go to Hope House and she will collect & bring
- Dessert Contest
- Santa Claus Confirmed
- Same person
- Ticket Prices: $20 Per Person
- Cash Bar
- Sonya agreed to volunteer for the check in
- **Need to research hotels in the area**
- Discuss no passing around tip jar
- Deer Run Country Club (Megan O/Amy Clark Chair)
- Special Raffle(s) Update
- Chair Winner (Megan originally – did a spot auction and Lou & Pat will own it) /Total Net Proceeds Raised for PHCF: $431.00
- Kayak Picnic
- July 14th, 2018 (Megan’s Birthday)
New Bidness
- Hope Helps, Inc. (812 Eyrie Dr. Oviedo, Fl, 32765)
- Hope House Kids of Hope Back to School Bash
- August 4th
- Packing backpacks for kids
- Christmas in the City
- December 15th
- Toy Giveaway
- December 15th
- August 4th
- Hope House Kids of Hope Back to School Bash
8:11pm Council Meeting Adjourned