Event: Council of Pheather’s Meeting – Thursday, July 18th, 2019
Date: Thursday, July 18th, 2019
7:06pm Council Meeting Call to Order – Conference Call
Attendees: Terry, Megan, Amy T, Amy Clark, Gary, Bruce, Susan
- Absentees: Ray (excused)
- Member Advocates: n/a
- Club Visitors: Tom Czapleski, Sonia Bayne
8:30pm Meeting Adjourned
President
- Submitted PHIP report
- Discussed number of hours & money raised thus far for
2019
- Significantly less than 2018, for various reasons
- Discussed number of hours & money raised thus far for
2019
- Motions to Accept:
- Megan
- Bruce
Vice President
- No report
Treasurer/Keeper of the Booty
- Submitted electronic report
- Donated funds to multiple charities this month
- Motions to
Accept:
- Gary
- Terry
Secretary/Scribe
- Account review on 7/18/19
- Round 2 minutes submitted on 7/18/19
- Discussed ensuring minutes are posted to the group no later than 10 days after the council meeting
- Motions to Accept:
- Amy clark
- Amy Tatum
Membership Occifer
- Last Phlocking: July 5th, 2019
- Jim Cain referred 2 new adults who signed up during the phlocking
- 47 in attendance, 3 guests = 50 total
- Club Swag Contest!
- Judy Stickney winner
- Total Renewing Paid Adults: 226
- Motion: Megan, Amy Clark
Keeper of the Phlock (proxy by Amy)
- Continuing Mailchimp Issues
- August Phlocking 2019
- Date: August 2nd, 2019
- Venue Confirmed: Kiwis Confirmed through the end of the year
- Entertainment: Jason Webb
- Raffle Table/Lucky Stars:
- Raffle Table:
- Tammy Esser – Christmas Party
- Lucky Stars: Jackson Heights Middle School – Sonia Bayne
- School Supplies
- Raffle Table:
- Motions to
Accept:
- Gary
- Terry
Communications Occifer/Coconut Telegrapher
- Bill for website PHCF renewal
- Still working on membership database
- Kari Sheets housewarming party posted on mailchimp & social media
- Elbowspace notification
- Club Store Logo
- Megan taking this action item
- Motions to Accept:
- Terry
- Megan
Executive Occifer
- No report
New Bidness
- Discussion of renewals
- Fall Picnic – Tom Czapleski chair
- October 12th, 2019
- Budget request discussion
- Amy makes a motion to increase the fall picnic to $500, with exclusion for non PHCF guests.
- Gary & Tom are working together to keep costs down
- Meg seconds
- All in favor, approved motion
- August Board Meeting – August 22nd , 2019 , teleconference
- September Board Meeting – September 26th, in person, discussion of location TBD
- Mailchimp procedures
- Discussion on who is sending out what for the phlockmail
Old Bidness
- Christmas Party – December 7th, 2019
- Logistics discussion
- Upcoming Phlockings at the new Friendly Confines
- Discussion of hosting a last supper at the new friendly confines to check out the venue
- Kayak Summer picnic – 60 people total
- Discussion of Club Swag Content for August
8:30pm Council Meeting Adjourned