Jul 19

Event: Council of Pheather’s Meeting – Thursday, July 18th, 2019

Date: Thursday, July 18th, 2019

7:06pm Council Meeting Call to Order – Conference Call

Attendees: Terry, Megan, Amy T, Amy Clark, Gary, Bruce, Susan

  • Absentees: Ray (excused)
  • Member Advocates: n/a
  • Club Visitors: Tom Czapleski, Sonia Bayne

8:30pm Meeting Adjourned

President

  • Submitted PHIP report
    • Discussed number of hours & money raised thus far for 2019
      • Significantly less than 2018, for various reasons
  • Motions to Accept:
    • Megan
    • Bruce

Vice President  

  • No report

Treasurer/Keeper of the Booty

  • Submitted electronic report
  • Donated funds to multiple charities this month
  • Motions to Accept:
    • Gary
    • Terry

Secretary/Scribe

  • Account review on 7/18/19
  • Round 2 minutes submitted on 7/18/19
  • Discussed ensuring minutes are posted to the group no later than 10 days after the council meeting
  • Motions to Accept:
    • Amy clark
    • Amy Tatum

Membership Occifer

  • Last Phlocking: July 5th, 2019
  • Jim Cain referred 2 new adults who signed up during the phlocking
  • 47 in attendance, 3 guests = 50 total
  • Club Swag Contest!    
    • Judy Stickney winner
  • Total Renewing Paid Adults: 226
  • Motion: Megan, Amy Clark

Keeper of the Phlock (proxy by Amy)

  • Continuing Mailchimp Issues
  • August Phlocking 2019
    • Date: August 2nd, 2019
    • Venue Confirmed: Kiwis Confirmed through the end of the year
    • Entertainment: Jason Webb
    • Raffle Table/Lucky Stars:
      • Raffle Table:
        • Tammy Esser – Christmas Party
      • Lucky Stars: Jackson Heights Middle School – Sonia Bayne
        • School Supplies
  • Motions to Accept:
    • Gary
    • Terry

Communications Occifer/Coconut Telegrapher

  • Bill for website PHCF renewal
    • Still working on membership database
    • Kari Sheets housewarming party posted on mailchimp & social media
    • Elbowspace notification
    • Club Store Logo
      • Megan taking this action item
  • Motions to Accept:
    • Terry
    • Megan

Executive Occifer

  • No report

New Bidness

  • Discussion of renewals
  • Fall Picnic – Tom Czapleski chair
    • October 12th, 2019
    • Budget request discussion
    • Amy makes a motion to increase the fall picnic to $500, with exclusion for non PHCF guests.
      • Gary & Tom are working together to keep costs down
      • Meg seconds
      • All in favor, approved motion
  • August Board Meeting – August 22nd , 2019 , teleconference
  • September Board Meeting – September 26th, in person, discussion of location TBD
  • Mailchimp procedures
    • Discussion on who is sending out what for the phlockmail

Old Bidness

  • Christmas Party – December 7th, 2019
    • Logistics discussion
  • Upcoming Phlockings at the new Friendly Confines
    • Discussion of hosting a last supper at the new friendly confines to check out the venue
  • Kayak Summer picnic – 60 people total  
  • Discussion of Club Swag Content for August

8:30pm Council Meeting Adjourned