Event: Council of Pheathers Meeting – February
Date: February 9th, 2018
6:44pm Council Meeting Call to Order
- Absentees: Suzanne (Bruce Sheets Proxy)
- Member Advocates: N/A
- Club Visitors: Joe DiLuzio, Michael Belew
9:00pm Meeting Adjourned – Couldn’t complete Treasurer Report due to venue time constraint
Secretary/Scribe
- Sent out December notes on Jan 10th – team accepts with the addendum that I will add the list of names for Honorary Members
- Updated during council meeting & sent back to the group
- Megan to send Amy T the Jan notes for the website
- Amy will show Megan how to check the accounts
- Motions to Accept:
- Kari
- Debbi
Treasurer/Keeper of the Booty
- Debbie sent out her report prior to the meeting so we were able to discuss many of the items discussed in the email
- We are basically breaking even except for the items listed in the Budget Report for 2018.
- Virgin drinks
- Musicians $75/month
- Raffle $50/month for reimbursement
- Administrative
- NO MOTION:
- Unable to accept report, budget discussion had just started and we needed to leave as the venue closes at 9pm.
- Need to know about the Theft Insurance Policy also – When was it paid last? How much was it? When is it due again?
Membership Occifer
- Total: 177 members (Adults & Keets)
- Trying to obtain renewals – we are down 186 (we had 363 (adults & keets) at the end of the year 17’)
- Jackie has been emailing folks individually and a few people mentioned that they weren’t renewing
- Jackie is making a motion that all the complimentary/honorary members should be just considered “honorary members” so then that list does not vote
- Kari Seconds the Motion
- All in favor
- 60 Attendees at the January 2018
- Sonya Bayne $5 door prize
- No inductions at the last Phlocking
- Motion:
- Megan
- Ray
- Kari Seconds the Motion
- Trying to obtain renewals – we are down 186 (we had 363 (adults & keets) at the end of the year 17’)
Keeper of the Phlock
- March Phlocking 2018
- Date: March 2nd **TBD with email follow up to come**
- There was a date conflict with the 9th
- Entertainment: TBD (Can Bill play on the 2nd?)
- Theme: St. Patty’s Day
- Raffle Table/Lucky Stars: Erica & Open
- BASE CAMP – Megan Oberlin – Facing it Together
- Lucky Stars – Ray Wortley – Second Harvest Food Bank
- Ray will probably grab the next few months of the tables without reimbursement
- Proposing a raffle or two that goes directly to the club throughout the year
- Ray had an idea of bringing a basket or two to Music on the Bay
- Motions to Accept
- Jackie
- Kari
- Date: March 2nd **TBD with email follow up to come**
Communications Occifers/Coconut Telegraphers
- The website is in much better shape!!
- It has been upgraded and organized and is being
- Updating the thank you notes
- Amy sent out a list of updates for everyone to look at
- Kari said she continues to receive questions about the tailgate this year
- There is no tailgate
- Motions to Accept:
- Ray
- Terri
Executive Occifer
- Terri will have two kayaks for use to the manatee picnic
- Had a meeting with Margaritaville (MRO) resorts to discuss sponsorships
- They don’t have a lot of facilities at the moment but they offered up a little Cabana area that we could hold a meeting or a social. There is a grill, tiki bar, tables and chairs, and it is all closed in.
- They said if we hold a meeting/social out there & Margaritaville would provide the drinks!
- Perhaps we could use this for a pre-Meeting of the Minds party
- They also said they would donate a fancy Adirondack chair to the club and we could use that for a nice raffle to raise $$ for the general fund for the club.
- Terri is also working with Travel Country to see if he can have a Kayak donated for a big club raffle
- Discussions of large raffles coming for various events and how to raise $$ for the general fund
- Discussions of the club Directory
- What information would be listed here? Just name & picture?
- Would we need to keep this hidden behind a login?
- Boosting Memberships:
- Overall discussions about how to save costs & also how to generate income
- Discussion on ensuring that each person can either direct new members to Jackie or be able to take payment for membership immediately
- Discussions with MRO on future tailgate parties
- Motion to accept:
- Megan
- Jackie
Vice President
- No report from Bruce
Member Advocates
- N/A
- Kari – Announcements
- There was a concern about the announcements so there will be clarification about when those will be given.
- We will post a sign when the winners will be drawn
President
- Beach Bash June 14th – 16th
- March 16th Council Meeting – Venue TBD
- Amy T is going to confirm with the owner of the venue
- Discussed how to make the bulletin electronic so it can be sent out via email
- Amy found a sponsor for the bulletin
- Motions to accept:
- Megan
- Ray
Old Bidness
- Remind chair parrots to send Ray hours asap
- Megan has to finish the old badges
- Logo discussion
- New items – quantities of 24
- The Logo is ours
- We just need to check with Chuck in regards to new items so he has right of refusal
- Pam Hausle’s “This and that email”
- Ways to increase volunteer hours:
- Box Tops for education
- Amy is reviewing some smaller ways to increase volunteer hours
- Ways to increase volunteer hours:
- IOA 5K Information
- Megan Oberlin is going to chair
- Amy heard back from Inez on how to get paid for the Corporate IOA 5K Beer Pour
- They are willing to pay $20 per person for the Beer Pour
- $$CHA-CHING$$
New Bidness
- Feed the Frenzy Program
- Margaritaville food & swag basket that we used to give away at FITA
- We need to give them 60 day notice to obtain the information
- Christmas Party Chair
- Terry made a motion for chairs to discuss a proposed budget plan to fund the event
- Fall Picnic Chair
- This is now open
9:00pm Council Meeting Adjourned (Adjourned by default venue time constraint)