Sep 19

Event: Council of Pheather’s Meeting – Thursday, Sept 26th, 2019

Date: Thursday, Sept 26th, 2019

6:45pm Council Meeting Call to Order – In Person Meeting

Council Attendees: Terry, Megan, Amy T, Amy Clark, Gary, Bruce, Susan, Ray

  • Absentees:
  • Member Advocates: n/a
  • Club Visitors: Sonia Bayne, Tammy Esser, Barbara Dee, Joe Diluzio, Mikko Huttunen 

9:05pm Meeting Adjourned

President

  • Next Council Meeting for October 10th @7:00pm – Dial in
  • Amy announced intentions for next year
  • Motions to Accept:
    • Gary
    • Ray

Vice President  

  • No Report
  • Reimbursement for Adopt a Latitude submitted

Treasurer/Keeper of the Booty

  • Submitted electronic report
  • Insurance policy due around this time of year – waiting for that to hit
  • Next big expense is fall picnic in October
  • Motions to Accept:
    • Megan
    • Terry

Secretary/Scribe

  • Account review on 8/26/19
  • August minutes submitted to the group for review directly after the meeting
  • Motions to Accept:
    • Ray
    • Terry

Membership Occifer

  • Susan officially resigns, she notified us about a week ago via email – she submitted her last electronic report
  • Motions to accept:
    • Gary
    • Terry

Keeper of the Phlock

  • August Phlocking 2019
    • Date: October 4th, 2019
    • Venue: Kiwis
    • Entertainment: Watkins Duo  
    • Raffle Table/Lucky Stars:
      • Raffle Table: Juvenile Arthritis
      • Lucky Stars: Coalition for the Homeless
  • Motions to Accept:
    • Gary
    • Susan

Communications Occifer/Coconut Telegrapher

  • Mailchimp instructions put together
  • Getting Mailchimp geared up for the elections
  • Square is working well
  • Motions to Accept:
    • Megan
    • Terry

Executive Occifer

  • Got some signs from Jim Van Pelt for the Adopt a Latitude – added to inventory
  • Motions to Accept:
    • Gary
    • Bruce

New Bidness

  • 2020 Elections
    • Looking for a new elections officer
  • Nemours Golf Event
    • PHCF sponsor

Event Recap

  • Adopt a Race
    • 4 people signed up
  • Adopt a Race Sept 7th went well
    • Tammy chaired, 5 volunteers total
  • Adopt a Latitude, 5 volunteers total
    • 20lbs of trash
    • Terry found $10
    • Barbara won $10 prize
  • Adopt a Latitude – TBD
  • Christmas Party 

Old Bidness

  • Role Transfer Procedures
    • Continuing working on these
  • Volunteer T Shirt inventory
    • 25 min quantity confirmed
    • Terry found some needed shirts in the inventory
    • Tammy will help count shirt orders
  • *** A motion has been made that the club will cover any remaining balance due to Chuck and Tammy for the t-shirt & other merchandise decals***
    • Terry
    • Tammy
      • All in favor
  • 2019 Elections Officer Nominations
    • Looking for a volunteer, may ask Pam Hausle to do it
  • 2019 Available Officers Posting
    • President
    • Secretary
    • Keeper of the Phlock
    • Membership Officer
    • Executive Officer
  • Review of PHCF Operation Principles
    • **To be continued, revised, and submitted via email for the council to review after the meeting**
    • Remove Article 4, “Membership”
      • Items 1.3 & 1.4
    • Item 1.1, 1.2, 1.5 Remove mention of pricing of “Membership”
      • Keeping Bill DeWalt and Robert Sparks and removing everyone else
      • Price is set by the council on an annual basis
    • Article IX 6.3
      • If the board is at full capacity, family can serve together on the board
      • If it is at the minimum of 4, no family or shared memberships
    • Article X, 4.1 – Reword, pull out phlocking committee,
      • Remove 4.1.1
      • Remove 4.2.2
      • Remove 4.1.3
    • 4.2.5.2 remove
      • 4.2.5.5 Just Fall Picnics
      • 4253 Remove
    • Article XII – Concert Tickets
      • No verbiage tying concert purchase to Parrot Points
    • Article XIII – Parrot Points
      • Megan send thoughts on parrot points later
    • Need to think on some underperforming statements to be added

New Bidness:

  • PHiP Election Ballot Completion
    • Reviewing the bylaws and ballot for the national PHiP club
  • JB Concert Announcement/Christmas Party/Survey Results
    • A motion has been made to move to the 14th of December.
      • Megan
      • Ray seconded
      • All in favor
  • Tailgate December 7th
    • Discussing logistics
    • Sound quality could be an issue
    • Net proceeds
    • Food – Potential Food Truck Options

9:05pm Council Meeting Adjourned