Event: Council of Pheather’s Meeting – Thursday, Sept 26th, 2019
Date: Thursday, Sept 26th, 2019
6:45pm Council Meeting Call to Order – In Person Meeting
Council Attendees: Terry, Megan, Amy T, Amy Clark, Gary, Bruce, Susan, Ray
- Absentees:
- Member Advocates: n/a
- Club Visitors: Sonia Bayne, Tammy Esser, Barbara Dee, Joe Diluzio, Mikko Huttunen
9:05pm Meeting Adjourned
President
- Next Council Meeting for October 10th @7:00pm – Dial in
- Amy announced intentions for next year
- Motions to
Accept:
- Gary
- Ray
Vice President
- No Report
- Reimbursement for Adopt a Latitude submitted
Treasurer/Keeper of the Booty
- Submitted electronic report
- Insurance policy due around this time of year – waiting for that to hit
- Next big expense is fall picnic in October
- Motions to
Accept:
- Megan
- Terry
Secretary/Scribe
- Account review on 8/26/19
- August minutes submitted to the group for review directly after the meeting
- Motions to
Accept:
- Ray
- Terry
Membership Occifer
- Susan officially resigns, she notified us about a week ago via email – she submitted her last electronic report
- Motions to
accept:
- Gary
- Terry
Keeper of the Phlock
- August Phlocking 2019
- Date: October 4th, 2019
- Venue: Kiwis
- Entertainment: Watkins Duo
- Raffle Table/Lucky Stars:
- Raffle Table: Juvenile Arthritis
- Lucky Stars: Coalition for the Homeless
- Motions to
Accept:
- Gary
- Susan
Communications Occifer/Coconut Telegrapher
- Mailchimp instructions put together
- Getting Mailchimp geared up for the elections
- Square is working well
- Motions to
Accept:
- Megan
- Terry
Executive Occifer
- Got some signs from Jim Van Pelt for the Adopt a Latitude – added to inventory
- Motions to
Accept:
- Gary
- Bruce
New Bidness
- 2020 Elections
- Looking for a new elections officer
- Nemours Golf Event
- PHCF sponsor
Event Recap
- Adopt a Race
- 4 people signed up
- Adopt a Race Sept 7th went well
- Tammy chaired, 5 volunteers total
- Adopt a Latitude, 5 volunteers total
- 20lbs of trash
- Terry found $10
- Barbara won $10 prize
- Adopt a Latitude – TBD
- Christmas Party
Old Bidness
- Role Transfer Procedures
- Continuing working on these
- Volunteer T Shirt inventory
- 25 min quantity confirmed
- Terry found some needed shirts in the inventory
- Tammy will help count shirt orders
- *** A motion has been made that the club will cover any
remaining balance due to Chuck and Tammy for the t-shirt & other
merchandise decals***
- Terry
- Tammy
- All in favor
- 2019
Elections Officer Nominations
- Looking for a volunteer, may ask Pam Hausle to do it
- 2019
Available Officers Posting
- President
- Secretary
- Keeper of the Phlock
- Membership Officer
- Executive Officer
- Review of PHCF Operation Principles
- **To be continued, revised, and submitted via email for the council to review after the meeting**
- Remove Article 4, “Membership”
- Items 1.3 & 1.4
- Item 1.1, 1.2, 1.5 Remove mention of pricing of “Membership”
- Keeping Bill DeWalt and Robert Sparks and removing everyone else
- Price is set by the council on an annual basis
- Article IX 6.3
- If the board is at full capacity, family can serve together on the board
- If it is at the minimum of 4, no family or shared memberships
- Article X, 4.1 – Reword, pull out phlocking committee,
- Remove 4.1.1
- Remove 4.2.2
- Remove 4.1.3
- 4.2.5.2 remove
- 4.2.5.5 Just Fall Picnics
- 4253 Remove
- Article XII – Concert Tickets
- No verbiage tying concert purchase to Parrot Points
- Article XIII – Parrot Points
- Megan send thoughts on parrot points later
- Need to think on some underperforming statements to be added
New Bidness:
- PHiP Election Ballot Completion
- Reviewing the bylaws and ballot for the national PHiP club
- JB Concert Announcement/Christmas Party/Survey Results
- A motion has been made to move to the 14th of December.
- Megan
- Ray seconded
- All in favor
- A motion has been made to move to the 14th of December.
- Tailgate December
7th
- Discussing logistics
- Sound quality could be an issue
- Net proceeds
- Food – Potential Food Truck Options
9:05pm Council Meeting Adjourned