Nov 19

Event: Council of Pheather’s – Annual General Meeting, Thursday, Nov 14th, 2019

Date: Thursday, Nov 14th, 2019

7:20pm Council Meeting Call to Order – In Person Meeting

Council Attendees: Terry, Megan, Amy T, Amy Clark, Gary, Bruce, Susan, Ray

  • Absentees: Amy T (Mikko proxy),
  • Member Advocates: n/a
  • Club Visitors: Sonia Bayne, Tammy Esser, Barbara Dee, Joe Diluzio, Mikko Huttunen & Others.

9:05pm Meeting Adjourned

President

  • Recapped 2018 & 2019
  • Setting up 2020 continue to grow and prosper and with great tools
  • Thanks for everything and to everyone for all their efforts
  • Motions to Accept:
    • Gary
    • Terry

Vice President  

  • No Report

Treasurer/Keeper of the Booty

  • Reviewed ending balance & budget for 2019
    • 2020 should start off in a good spot
  • Motions to Accept:
    • Megan
    • Susan

Secretary/Scribe

  • Account review by the end of the week
  • All minutes for 2019 are posted on line (*Pending Sept which will be up as soon as Amy T is back)
  • Motions to Accept:
    • Gary
    • Bruce

Membership Occifer

  • Total member report is 240.
  • Nov. Phlocking Attendance 50, 4 guests
  • 3 inductions
  • Attendance rewards: George Schott, Leila Adams
  • Motions to accept:
    • Terry
    • Bruce

Keeper of the Phlock

  • No December Phlocking
    • Doing some baskets for the Christmas party
      • Parrot Points Baskets
  • Motion to Accept:
    • Megan
    • Bruce

Communications Occifers/Coconut Telegraphers

  • Online renewals seem to be going well
  • Website updates continue
  • Phlockmail regarding member directory
  • Link to Mailchimp for new members & updates seem to be working
  • Most members are renewing with credit card
    • Some renewals occurred at the Phlocking
  • Motions to Accept:
    • Bruce
    • Terry

Executive Occifer

  • No report

New Bidness

  • 2020 Elections
    • Looking for a new elections officer
  • Nemours Golf Event
    • PHCF sponsor
  • Parrot Points Raffle

Event Recap

  • Adopt a Shore
    • 21 volunteers, 4 guests
      • Went to Gators Dockside afterward
    • Nancy Van Pelt was the bizarre trash winner
      • Found some men’s skivvies
  • Amy made a motion to switch the chair from Susan & Rick to Jim & Nancy Van Pelt.
    • Terry 2nd
    • All in favor
  • Calendar Deferral with new 2020 council
  • Jimmy Buffet concert delayed to next year
    • Discussed party plans for this year for the tailgate – as of right now we are grandfathered in with the same agreement for next year
  • Christmas Party 
    • Musician:
      • Terry makes a motion to allow Tammy to approve the drummer as long as the total musician price does not exceed $400. If it does Tammy will come back to the council for further review, discussion, and approval.

Old Bidness

  • Meeting of the Minds
    • Had a good show & representation of PHCF with multiple baskets
  • Square is official – we are going away with Paypal
  • Operating principles
    • Meg to finalize & type of amendments to operating principles
  • 2019 Elections discussion
  • Christmas Party
    • Christmas party is still on December 14th
  • December Council Meeting
    • December 12th Thursday at 7:00pm
      • Meg to send out location by end of next week 11/22
  • Adopt a Latitude
    • Bruce remains the chair
  • 2019 Elections Officer Nominations
    • No nomination for president, and no nomination for membership
      • Required Pres, XO, Secretary, Treasurer
  • Corporate IOA 5K Beer Pour
    • Megan will still sponsor for 2020
  • Fall Picnic 2019 expenses discussion

8:47pm Council Meeting Adjourned