Nov 18

Event: Council of Pheather’s Annual General Meeting – Nov 17th, 2018

Date: November 17th, 2018

5:07pm Council Meeting Call to Order

  • Absentees: N/A
  • Member Advocates: Rich Stawick
  • Club Visitors: Sonia Bayne, Mikko Huttunen, Barbara Dee, John & Kathy Furtado, Bruce Broulik, Kari & Bruce Sheets

6:15pm Meeting Adjourned

 

President

  • “Party with a Purpose”!!
    • “More opportunities, more incentives”
  • Thanks to everyone for a wonderful year!! “Great year, gained members, new chairs”
  • October Phlocking went really well
  • Thanks the Phlocking committee & chair
  • Mission for 2019: Party with a Purpose
  • Motions to Accept:
    • Gary
    • Ray

 

Vice President  

  • No report

 

Treasurer/Keeper of the Booty

  • Sitting in a good place for 2019 with funding
  • General discussion of 2019 budget (Budget Review will be conducted in Jan.)
    • Discussed our recurring events and ensuring those are including in 2019 budget review
  • Motions to Accept:
    • Megan
    • Susan

 

Secretary/Scribe

  • October minutes are now posted on the website
  • Account looks good
  • Thanks to everyone for a wonderful year!
  • Motions to Accept:
    • Amy C
    • Amy T

 

Membership Occifer

  • October Phlocking Attendance: 54
    • 3 inductions
  • Renewals:
    • 34 2019 renewals so far
  • $5 Attendance Reward
    • Dave Macaulay & Jana Clark
  • Motions to Accept:
    • Ray
    • Gary

 

 

Keeper of the Phlock

  • Phlocking: January, 4th, 2019
    • Phlocking Venue: It was decided during this meeting to form a Phlocking Committee, which Gary will be spearheading
      • General discussion regarding club center, and some suggestions for locations began
    • Entertainment: TBD – for 2019 it has been requested to switch up the musicians a bit more, a non recurring theme
  • Raffle/Lucky Stars:
    • Raffle: Coral Restoration
    • Lucky Stars: TBD
      • **Need lucky starts volunteers for this year**
    • Motions to Accept
      • Gary
      • Meg

 

Communications Occifers/Coconut Telegraphers

  • Complete website revamp in 2018!!!
  • Survey – People are looking @it and responding
  • Club Store – people are requesting more options in the inventory
  • FB group – we police it a litter
    • Discussing on the use of the page vs. the group
  • Next Year (2019):
    • Working on the directory – will need names/pictures
      • Opt In Only – careers, passions, interests, etc
    • Amy T voted back in for 2019!
    • Motions to Accept:
      • Terry
      • Amy C

 

Executive Occifer

  • Welcome Bruce!
  • No report

 

New Bidness

  • Thanks to Dave McVeigh everything during the 2018 elections!!
    • 2017: 43.8%
    • 2018: 57%/ 101 people voted
      • 96% of people voted in the first 4 days
    • 2019 Officers:
      • Amy C – Pres
      • Ray – Keeper
      • Meg – Scribe
      • Amy T – Communications Occifer
      • Gary – Treasurer
      • Terry – XO
      • Bruce Broulik – VP
      • Susan Turner – Membership Officer
    • 2019 elections
      • It was decided we will keep the voted period down to 5 days

 

  • 2018 Phlocking Survey Results
    • Thanks to the club for their participation on this!
    • Barbara, thanks for drafting the questions/responses!
    • These results were evaluated & helpful, and will be used to make the future Phlockings the best they can be!
  • 50/50
    • An idea was proposed by our guests from the Space Coast club to potentially do a 50/50 at the last supper, vs the Phlockings.
      • It was decided not to move forward with this at the moment, but we’d discuss it again in the future.

 

Old Bidness

  • Christmas Party – 72 people RSVPed!
  • Council Meetings:
    • December 14th Amy T’s office – Longwood, Fl, 7pm.

 

2019 Events Calendar:

  • The 2019 events calendar was reviewed and planned.
    • Any amendments or requests for future events shall be brought to the council for consideration and planning.

6:15pm Meeting Adjourned