Event: Council of Pheather’s Annual General Meeting – Nov 17th, 2018
Date: November 17th, 2018
5:07pm Council Meeting Call to Order
- Absentees: N/A
- Member Advocates: Rich Stawick
- Club Visitors: Sonia Bayne, Mikko Huttunen, Barbara Dee, John & Kathy Furtado, Bruce Broulik, Kari & Bruce Sheets
6:15pm Meeting Adjourned
President
- “Party with a Purpose”!!
- “More opportunities, more incentives”
- Thanks to everyone for a wonderful year!! “Great year, gained members, new chairs”
- October Phlocking went really well
- Thanks the Phlocking committee & chair
- Mission for 2019: Party with a Purpose
- Motions to Accept:
- Gary
- Ray
Vice President
- No report
Treasurer/Keeper of the Booty
- Sitting in a good place for 2019 with funding
- General discussion of 2019 budget (Budget Review will be conducted in Jan.)
- Discussed our recurring events and ensuring those are including in 2019 budget review
- Motions to Accept:
- Megan
- Susan
Secretary/Scribe
- October minutes are now posted on the website
- Account looks good
- Thanks to everyone for a wonderful year!
- Motions to Accept:
- Amy C
- Amy T
Membership Occifer
- October Phlocking Attendance: 54
- 3 inductions
- Renewals:
- 34 2019 renewals so far
- $5 Attendance Reward
- Dave Macaulay & Jana Clark
- Motions to Accept:
- Ray
- Gary
Keeper of the Phlock
- Phlocking: January, 4th, 2019
- Phlocking Venue: It was decided during this meeting to form a Phlocking Committee, which Gary will be spearheading
- General discussion regarding club center, and some suggestions for locations began
- Entertainment: TBD – for 2019 it has been requested to switch up the musicians a bit more, a non recurring theme
- Phlocking Venue: It was decided during this meeting to form a Phlocking Committee, which Gary will be spearheading
- Raffle/Lucky Stars:
- Raffle: Coral Restoration
- Lucky Stars: TBD
- **Need lucky starts volunteers for this year**
- Motions to Accept
- Gary
- Meg
Communications Occifers/Coconut Telegraphers
- Complete website revamp in 2018!!!
- Survey – People are looking @it and responding
- Club Store – people are requesting more options in the inventory
- FB group – we police it a litter
- Discussing on the use of the page vs. the group
- Next Year (2019):
- Working on the directory – will need names/pictures
- Opt In Only – careers, passions, interests, etc
- Amy T voted back in for 2019!
- Motions to Accept:
- Terry
- Amy C
- Working on the directory – will need names/pictures
Executive Occifer
- Welcome Bruce!
- No report
New Bidness
- Thanks to Dave McVeigh everything during the 2018 elections!!
- 2017: 43.8%
- 2018: 57%/ 101 people voted
- 96% of people voted in the first 4 days
- 2019 Officers:
- Amy C – Pres
- Ray – Keeper
- Meg – Scribe
- Amy T – Communications Occifer
- Gary – Treasurer
- Terry – XO
- Bruce Broulik – VP
- Susan Turner – Membership Officer
- 2019 elections
- It was decided we will keep the voted period down to 5 days
- 2018 Phlocking Survey Results
- Thanks to the club for their participation on this!
- Barbara, thanks for drafting the questions/responses!
- These results were evaluated & helpful, and will be used to make the future Phlockings the best they can be!
- 50/50
- An idea was proposed by our guests from the Space Coast club to potentially do a 50/50 at the last supper, vs the Phlockings.
- It was decided not to move forward with this at the moment, but we’d discuss it again in the future.
- An idea was proposed by our guests from the Space Coast club to potentially do a 50/50 at the last supper, vs the Phlockings.
Old Bidness
- Christmas Party – 72 people RSVPed!
- Council Meetings:
- December 14th – Amy T’s office – Longwood, Fl, 7pm.
2019 Events Calendar:
- The 2019 events calendar was reviewed and planned.
- Any amendments or requests for future events shall be brought to the council for consideration and planning.
6:15pm Meeting Adjourned