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Look Who’s Playing:

January:  Bill Cockrell

February:  Richard “Schooner” McGuire

March:  Ted Villarreal

April:  Capt’n Josh

May:  Ted Villarreal

June:  Joel T. Cook / Highway One

July:  Jimi Pappas

August:  Capt’n Josh

September:  Joel T. Cook / Highway One

October:  Jason Webb

November:  John Beck

Mar 16Mar 16

March Council of Pheathers

March 21, 2016 (Held at Friendly Confines)

Jeanette Freeman Call to order 7:18pm

In Attendance:

__X__ President- Jeanette Freeman
__X__ Vice President- Terry Clark
__X__ Secretary- Cindy Cunningham
__X__ Treasurer- Amy Buchanan
____ Membership Officer- Jackie Dorsey
__X__ Keeper of the Phlock- Megan Oberlin
__X__ Executive Officer- Marty Hahn
__X__ Communications Officer- Lou Perkins
____ Member Advocate- Lisa Arent
__X__ Member Advocate – Dave McVeigh
__X__ Member Advocate – Mike Anderson
____ Former President- Jim Thomas
____ Member Guest –

OFFICER REPORTS:

SECRETARY’S REPORT:

Minutes for March meeting were submitted 5/15/16 by email. Bank accounts were reviewed by Cindy Cunningham.

Motion to accept report made by Marty and seconded by Dave. Motion passed unanimously.

TREASURER REPORT:

Treasury reports were submitted by Amy Buchanan.

Motion to accept report made by Cindy, seconded by Dave. Motion passed unanimously.

MEMBERSHIP OFFICER REPORT:

Jackie was not present, but submitted the Membership report which did not include an attendance at the February Phlocking, but stated there were 0 new members inducted and we currently have 314 members, including complimentary Keets (family).

Motion to accept report made by Megan and seconded by Marty. Motion passed unanimously.

KEEPER OF THE PHLOCK REPORT:

Megan announced that the April Phlocking will be held Friday, April 1, 2016. The theme for the Phlocking will be “April Fools”, the musician will be Highway One, the Lucky Stars benefactor will be Cancer Resource Center, and Marty will sponsor the raffle table for the benefit of “Cystic Fibrosis”.

Megan reported that all musicians were booked through the end of the year, but July through October Raffles were still open.

In addition, Megan informed us she received a list of members, but did not have attendance sheets for events for Parrot Points.

Motion to accept report made by Cindy, seconded by Amy. Motion passed unanimously.

COMMUNICATIONS OFFICER REPORT:

Lou informed the board that changes to the operating procedures was no easy task; that they had to go through the board and membership. Lou also informed us that memberadvocate@phcf.com has been created.

Lou reported that he has been fielding complaints from members that the Phlockings were not consistent, lacked structure, no conga lines, no Lou’s song, sometimes no announcements. A discussion ensued and a set time was established for the raffle and initiations, and let the rest fall as it may.

Motion to accept report made by Cindy, seconded by Dave. Motion passed unanimously.

VICE PRESIDENT REPORT:

Terry gave kudos to Lou and Pat for their Pig Roast and to Amy Walker for stepping up for the IOA Beer Pour. He informed us that Jim’s Adopt-a-Latitude has picked up due to their announcing it sooner and addition of a clean-up prize.

Terry announced that he will hold a raffle for the use of a tandem kayak at the next Phlocking..

Terry also announced that the GKTW Pool Party will be held April 16th, not the 30th.

Motion to accept report made by Lou and seconded by Dave. Motion passed unanimously.

EXECUTIVE OFFICER:

Marty reported that Dave is the only one who replied to her request for inventory items. She reported the tents were still missing. Jeanette agreed to announce it at the next Phlocking.

Motion to accept report made by Cindy and seconded by Lou. Motion passed unanimously.

MEMBER ADVOCATE – NO REPORT

Motion to accept report made by _____ and seconded by _____. Motion passed unanimously.

PRESIDENT REPORT: – No Report

Motion to accept report made by _____ and seconded by _____. Motion passed unanimously.

OLD BUSINESS:

In response to Lisa Schott’s concern regarding FITA approaching the $50k cap for receipts to be able to file the 990-N postcard, per tax code section 501(c)(7), Cindy Cunningham investigated the IRS rules and confirmed that the $50k cap does not apply to FITA funds since they do not run through the club’s general account and are a direct pass-through for another charity. Therefore, no change is required.

NEW BUSINESS:

Amy volunteered to send out a Phlockmail to get Keets to volunteer at events for school volunteer hours.

A motion to adjourn was made by Marty, seconded by Lou, and passed unanimously.

Meeting was adjourned at 8:53pm.

Minutes submitted by Cindy Cunningham, Scribe