Jun 20

Minutes Under Review

PHCF Meeting-Call – June 13, 2020
Time Started: 3:35pm
Time Ended: 5:33pm
Attendees:
Board –
President – Mary King
VP – Bruce Broulik – Phone
Secretary – Ramona Legowski – Phone
Treasurer – Gary Einstein
Communications Officer – Amy Tatum
Keeper of the Phlock – Michele Yurcich
Keeper of the Names – Cherie Johnson
Executive Officer – David Macaulay
Past Prez – Amy Clark – Phone
Past Prez – Lou Perkins
Others – Judy Christie, Sheena and Joe Diluzio, Chris Boissonnealut, Mikko Huttunen, Sonia Bayne

Old Bidness –
1) Reports
Membership –
• Amy Clark will help train Cherie on Membership
Inventory –
• Dave Macaulay will get with Terry Clark to validate club inventory including signage and other supplies.
Communications –
• Amy Tatum is not the creator of the communication, but is the primary person responsible for sending out communications.
2) Laminated Cards –
Lou brought up going back to individual event tags. Group discussed having a single card with multiple events and a hole punch for attending each one versus a tag for each. Agreed to have
a card for each that Cherie would laminate and they would be available for distribution after the fact. Michele is going to record parrot points for events and design the card. Chair of the event
is responsible for getting the attendee list to Michelle and tags would be returned to chair for distribution.
New Bidness –
1) Code of Conduct –
Mary presented to the board for signature as we represent how to treat others, with respect and professionalism. The club should be an example of that professionalism. Gary contested signing. Gary felt it wouldn’t allow him to express his opinions in the way he wanted to and thought that other club agreements already covered how we should conduct business.

2) Membership –
Cherie has a list of dropped members that should go to Mary, buy Amy needs to see it and bump it against the renewal list. Amy will send one last renewal reminder only to those who have not yet renewed.
3) 2020 Calendar –
Fund raising
Discussed the number of charities we funded last year and the function of lucky stars and 50/50.
Group spoke of:
• Having 1 big event for a single charity.
• Host an event year end and invite the charity for the next year to attend
• Pick 3-5 and vote to decide which charity. Board to have final decision
• Quarterly – Lucky Stars – look at in-kind donations
Group discussed:
• 1 Major Charity for 2020 and 2 in 2021
• Other smaller events may use other charities if there is a synergy to the event and to give the chairperson the flexibility to have it work with the event
• Lucky Stars – will be unique per month
• Raffle Table – will be for the charity
• 50/50 – is profit for the club, not for charity
Michelle will test a quarterly schedule that will consist of 50/50 and Lucky Stars in months 1 and 2 and a Silent Auction or Surprise in month 3. Allows for mixing things up, more desirable items, and keeping it fresh.
This will also let us keep helping long time charities like Sea Oats and Give Kids the World.
Motion – Lou Perkins to focus on one charity for the year with payment throughout the year or a one time payment at year end.
Second – Michelle and Gary both second
Motion Passed
4) Phlocking Locations –
Report by Lou Perkins – 6 different locations were submitted from Facebook solicitation
Lou and Pat went to 2 – Metrowest Friendly Confines and Front Row in Ocoee
Friendly Confines is smaller than Kiwi’s, French door opening into public area and boat drinks available.
Front Row has a raised and blocked off area with Outside Bar. Not easy to get to, promise to keep undesirables out of the bar.
Both would pay 1⁄2 the musician cost and provide menu and happy hour specials
Also discussed again Friday or Sunday Afternoons. Ace Café was also suggested. The other locations suggested would not work and the 2 visited will not be considered due to location and safety issues. We will continue to look as a club.

July 10 social will be at Altamonte Springs Friendly Confines. Date changed due to July 4 holiday.
5) Next Council Meeting –
Focus on FITA event fund raising replacement
Meetings to be on second Tuesday every month at 7pm
6) Buffett Tickets w/Membership –
Joe wants to increase membership through reduced price on Buffett tickets that would include a club membership. Joe directed to Jim VanPelt to research feasibility.
7) Treasurer Report –
Gary distributed:
• PHCF Bank Account sheet with balance of $5940.81.
• PHCF Current Budget was distributed but not discussed
• Amendments document was distributed but not discussed
• Council Gary document was distributed but not discussed
• Gary wants to talk about the distributed docs at the next meeting.
8) Christmas Party –
• Amy Clark will still chair the holiday party. No deposit has been made for any event.
• Discussed using the Pig Roast as the party, but this is not a private club event and this should not be considered the party.
• Party is being moved back to December from January. Club Party/Social on Dec. 4th and Buffett concert on Dec. 5th

• Still looking for possible locations. Michele and Mary to submit venue options to Amy.