Council of Pheathers Meeting
January 17, 2011
Location: McWell’s Restaurant
Respectfully submitted by: Laurie Ramsteck
President Lisa Schott, Vice President Bruce Broulik, Secretary Laurie Ramsteck, Treasurer Suzanne Templin, Membership Occifer Amy Buchanan, Communications Occifer Mary Libbey, Keeper of the Phlock Tammy Esser, Executive Occifer Jackie Dorsey, Member Advocate Joe DiLuzio, Past President Jim Thomas, Chuck Esser, Josh Ramsteck, Terry Clark, George Schott.
CALL TO ORDER:
Lisa Schott called the meeting to order at 7:00pm.
Laurie Ramsteck reported that December’s minutes were sent out, reviewed and posted to the website. Laurie reviewed the Club bank statements and approved them. Laurie also requested that Mary Libbey take the 2008 minutes off of our website so we only have 3 years of minutes posted. Bruce Broulik made a motion to accept the report and it was seconded by Jackie Dorsey and the motion passed unanimously.
Suzanne Templin provided the report that was done by Colene Clark. We have $12,471.29 in our overall account. Lisa Schott and Suzanne Templin went to the bank to put Suzanne’s name on the account. The bank has changed our account so there will no longer be bank fees assessed each month. We also will consolidate our checking account and money market account into a single account. Jim Thomas made a motion to approve the report and it was seconded by Laurie Ramsteck and the motion was passed unanimously.
MEMBERSHIP OCCIFER’S REPORT:
Mary Libbey presented the report for Amy Buchanan this month. Annual renewals are still in progress. We are currently at 274 members and 147 memberships. There are 13 more memberships that are promised and we expect some more. Jim Thomas made a motion to accept the report and it was seconded by Bruce Broulik and the motion was passed unanimously.
KEEPER OF THE PHLOCK REPORT:
Tammy Esser reported that from now on the monies for the 50/50 raffle will be allotted 50% to the winner and 50% back to the club. The raffle table this month went to FITA. All months are filled for our Lucky Stars program. Each month our Chair Parrots for our events will get first choice to run the table. Tammy is also working on getting medals from the President for volunteer work. Laurie Ramsteck made a motion to accept the report and it was seconded by Jackie Dorsey and the motion was passed unanimously.
COMMUNICATIONS OCCIFER’S REPORT:
Mary Libbey reported that she is doing more work on our Club Facebook page. Mary also requested a picture from each Occifer to post to our Club website. Council discussed having our Chair Parrots provide a brief recap of the event and maybe photos to share with our members to see what they missed. Jim Thomas made a motion to accept the report and it was seconded by Jackie Dorsey and the motion was passed unanimously.
VICE PRESIDENT’S REPORT:
Bruce Broulik did not have a formal report since this is his first meeting. He is looking for additional opportunities and duties. Mary Libbey made a motion to accept the report and it was seconded by Suzanne Templin and the motion was passed unanimously.
EXECUTIVE OCCIFER’S REPORT:
Jackie Dorsey reported that she is getting Joe DiLuzio’s information. She has nothing to report since this is her first meeting. Tammy Esser made a motion to accept the report and it was seconded by Laurie Ramsteck and the motion was passed unanimously.
MEMBER ADVOCATE’S REPORT:
Joe DiLuzio had no issues/concern to report this month. He had no further report since this is his first meeting in this position.
Lisa Schott presented to Bruce Broulik a Gift of Life letter, certificate and a book in memory of Janet Broulik from Give Kids the World. Laurie Ramsteck made a motion to accept the report and it was seconded by Mary Libbey and the motion was passed unanimously.
WELCOME NEW OFFICERS – BRIEFING ON COUNCIL MEETINGS:
Lisa Schott welcomed all of our new Occifers! Lisa stated that we need at least 5 Occifers for each Council meeting to have a quorum. Please let Lisa know if you cannot attend a meeting or provide a proxy. Let’s keep our Council meetings positive – come with ideas/issues but also be prepared to have solutions.
George Schott reported that everything is running smoothly. We still have the need for more bowlers. We have 3 major sponsors this year: Old Florida Insurance, Quietly Making Noise and Morgan & Morgan!! We will have 10 Parrothead Clubs represented this year. We will announce soon a special ticket for music only for Friday or Saturday night.
Lisa Schott and Suzanne Templin presented a proposed 2011 budget for the Club. Chair Parrots will need to present a budget for their events. Suzanne will not reimburse anyone without a receipt. Council discussed the musician’s budget. We are trying to increase the Club contribution to $75/month and we will discuss with McWell’s to see if they will do the same. Tammy Esser made a motion to raise the musician’s budget to $75 and it was seconded by Jim Thomas and the motion was passed. Laurie Ramsteck abstained from the vote.
2011 CALENDAR UPDATES:
Mary Libbey reported that she has made all the updates that were provided to her.
ANNUAL REPORT TO PHIP:
Lisa Schott reported that she is working on the report. Lisa needs the Parrot Points from Tammy Esser and a check from Suzanne Templin (Colene Clark).
MOTM CLUB PARTY:
Laurie Ramsteck asked the Council if they wanted to do another Club Party during MOTM and if the location of Dante’s again is good. Council agreed to move forward with the party. Josh Ramsteck will contact Dante’s and set up the date.
2011 COUNCIL MEETINGS:
Laurie Ramsteck reported that there are 4 dates in 2011 that she will not be at the Council meeting and asked that we look at a date change or a backup person to take the minutes. Bruce Broulik and Jackie Dorsey will act as backups. Thanks!! J
POP UP TENTS:
Chuck Esser reported that all 3 of our Club tents are in bad condition. Chuck will get pricing on new tents.
Tammy Esser made a motion to request $300 from the Club to buy food for the Manatee Picnic. The motion was seconded by Jim Thomas and the motion was passed unanimously.
ST. PATRICK’S DAY PARADE:
Jim Thomas reported that the date of the parade is March 6th. He will put out an e-mail to the Club to see if there is interest in participating.
Laurie Ramsteck made a motion to adjourn and it was seconded by Mary Libbey and the motion passed unanimously and the meeting adjourned at 9:06pm.