Feb 19

Event: Council of Pheather’s Meeting – Thursday, February 21st, 2019

Date: Thursday, February 21st, 2019

6:34 pm Council Meeting Call to Order

  • Absentees: Terry Clark (Sonia Bayne Proxy)
  • Member Advocates: n/a
  • Club Visitors: Sonia Bayne, Mikko Huttunen, Rick Turner

8:15pm Meeting Adjourned

President

  • March Council Meeting
    • Megan look up location later
      • Panera or smaller location – TBD
    • Moved to the 21st @ 7pm Venue TBD
  • Congratulated Ray on the Sea Oats event
  • Motions to Accept:
    • Ray
    • Bruce

Vice President  

  • No report

Treasurer/Keeper of the Booty

  • Have $$ we can donate to a charity
  • Reimbursement requested from Manatee Picnic
    • Request was under budget – Approved by council
  • Budget Report Submitted
  • Motions to Accept:
    • Ray
    • Megan

Secretary/Scribe

  • Jan & Nov minutes submitted
    • Made one amendment to Membership Title
  • Account looks good
  • Motions to Accept:
    • Ray
    • Amy Clark

Membership Occifer

  • Feb New Members – 10
    • Discussion of Membership #’s – will review at next board meeting. (March 21st)
      • Susan is reporting a total of 183 members
  • Feb Phlocking Attendance: 57
    • 8 Inductions
  • Renewals:
    • Renewals thru 97 renewals through Feb 1st
    • Email list – Amy asking everyone to review & help reach out to folks
      • Amy will start tackling non-renewals
  • $5 Attendance Reward
    • No reward
  • Honorary’s
    • Amy Clark is motioning that we nix the honorary memberships
      • Not a unanimous vote – 1 nay  
    • Who is staying on the distribution list?
      • Move everyone off the email list except for JD
      • Amy/Amy Mailchimp cleanup for updated email list
  • Motions to Accept:
    • Megan
    • Amy Tatum

Keeper of the Phlock

  • March Phlocking 2019
    • Date: March 1st 2019
    • Venue Confirmed: Kiwis Confirmed for March
      • Needs to confirm through June
    • Entertainment: John Beck
    • Theme:
    • Raffle Table/Lucky Stars:
      • Raffle Table: Ray Wortley (Megan Oberlin in April)
        • PHIP Sponsored Charities/Baskets
  • Motions to Accept
    • Susan
    • Megan

Communications Occifers/Coconut Telegraphers

  • No major modifications to the website or Facebook
  • Add a question to the club to see where they would like the $1,000 donation to go
    • Survey goes out Tuesday morning
  • Discussed marketing for the website
  • Motions to Accept:
    • Ray
    • Gary

Executive Occifer

  • No report

New Bidness

  • Volunteer Coordinator
    • Need some sort of job description
  • 50/50 @ club events
    • Up to the chair’s discretion – must go to a 501c3
  • Adopt a Latitude
    • March 31st
    • Still shows Jim & Nancy as the chairs – needs to be updated
  • Emails
    • Two weeks before the 31st
    • Week of the event
  • IOA Corporate 5K
    • Thursday, April 18th
    • Megan Oberlin Chair – Communicate with Inez shortly
  • Paypal
    • Originally only for FITA
    • Discussed phasing out Paypal, and start using square
      • Amy will work on setting up users via square

Old Bidness

  • Chair Recaps:
    • All events fine this month
  • Adopt a Race
    • Amy Tatum helping chair this event
  • Member Advocate
    • Still thinking about this

8:15pm Council Meeting Adjourned