Event: Council of Pheather’s Meeting – Thursday, February 21st, 2019
Date: Thursday, February 21st, 2019
6:34 pm Council Meeting Call to Order
- Absentees: Terry Clark (Sonia Bayne Proxy)
- Member Advocates: n/a
- Club Visitors: Sonia Bayne, Mikko Huttunen, Rick Turner
8:15pm Meeting Adjourned
President
- March Council Meeting
- Megan look up location later
- Panera or smaller location – TBD
- Moved to the 21st @ 7pm Venue TBD
- Megan look up location later
- Congratulated Ray on the Sea Oats event
- Motions to
Accept:
- Ray
- Bruce
Vice President
- No report
Treasurer/Keeper of the Booty
- Have $$ we can donate to a charity
- Reimbursement requested from Manatee Picnic
- Request was under budget – Approved by council
- Budget Report Submitted
- Motions to Accept:
- Ray
- Megan
Secretary/Scribe
- Jan & Nov minutes submitted
- Made one amendment to Membership Title
- Account looks good
- Motions to Accept:
- Ray
- Amy Clark
Membership Occifer
- Feb New Members – 10
- Discussion of Membership #’s – will review at
next board meeting. (March 21st)
- Susan is reporting a total of 183 members
- Discussion of Membership #’s – will review at
next board meeting. (March 21st)
- Feb Phlocking Attendance: 57
- 8 Inductions
- Renewals:
- Renewals thru 97 renewals through Feb 1st
- Email
list – Amy asking everyone to review & help reach out to folks
- Amy will start tackling non-renewals
- $5 Attendance Reward
- No reward
- Honorary’s
- Amy Clark is motioning that we nix the
honorary memberships
- Not a unanimous vote – 1 nay
- Who is staying on the distribution list?
- Move everyone off the email list except for JD
- Amy/Amy Mailchimp cleanup for updated email list
- Amy Clark is motioning that we nix the
honorary memberships
- Motions to Accept:
- Megan
- Amy Tatum
Keeper of the Phlock
- March Phlocking 2019
- Date: March 1st 2019
- Venue Confirmed: Kiwis Confirmed for March
- Needs to confirm through June
- Entertainment: John Beck
- Theme:
- Raffle Table/Lucky Stars:
- Raffle Table: Ray Wortley (Megan Oberlin in April)
- PHIP Sponsored Charities/Baskets
- Raffle Table: Ray Wortley (Megan Oberlin in April)
- Motions to Accept
- Susan
- Megan
Communications Occifers/Coconut Telegraphers
- No major modifications to the website or Facebook
- Add a question to the club to see where they
would like the $1,000 donation to go
- Survey goes out Tuesday morning
- Discussed marketing for the website
- Motions to
Accept:
- Ray
- Gary
Executive Occifer
- No report
New Bidness
- Volunteer Coordinator
- Need some sort of job description
- 50/50 @ club events
- Up to the chair’s discretion – must go to a 501c3
- Adopt a Latitude
- March 31st
- Still shows Jim & Nancy as the chairs – needs to be updated
- Emails
- Two weeks before the 31st
- Week of the event
- IOA Corporate 5K
- Thursday, April 18th
- Megan Oberlin Chair – Communicate with Inez shortly
- Paypal
- Originally only for FITA
- Discussed phasing out Paypal, and start using square
- Amy will work on setting up users via square
Old Bidness
- Chair
Recaps:
- All events fine this month
- Adopt a
Race
- Amy Tatum helping chair this event
- Member
Advocate
- Still thinking about this
8:15pm Council Meeting Adjourned