Council of Pheathers Meeting – Parrot Heads of Central Florida
August 20, 2020 7:00 pm – Ring Central Call
Time Started: 7:05 pm
Time Ended: 8:47 pm
Executive Attendees:
- President: Lou Perkins
- Vice President: Bruce Broulik
- Membership Office: Cherie Johnson – not present & no proxy
- Treasurer: Gary Einstein
- Keeper of the Phlock – Ray Wortley – not present & Sonia Bayne attending as proxy
- Communication Officer: Amy Tatum
- Executive Officer: David Macaulay
- Secretary: Ken Baxley
Other Past Board Attendees:
- Past Prez – Amy Clark
Other Attendees:
- Sonia Bayne
Call Meeting to order:
President called the meeting to order at 7:05 pm
Opening remarks: Lou informed us that our Keeper of the Phlock, Ray Wortley is absent due to a serious infection of COVID and ask that for our thoughts and prayers for Ray and Katina.
Presentation of agenda
Presentation of minutes for approval
Motion to approve June 13,2020 Minutes as presented by Ken Baxley, seconded by Gary Einstein, approved unanimously
Motion to approve July 14, 2020 Minutes as presented by Gary Einstein, second by Dave Macaulay, approved unanimously
Keeper of the Names Report
No changes in membership since last month
Cherie was unable to attend the virtual meeting due to power outage
Treasurer Report
Financial report emailed out prior to meeting to Board Members
Received $125.00 from last Phlocking for Lucky Stars – After credit card fees, $119.27 remaining. Gary suggested that the PHCF pay the $125 to Lucky Stars and the club pay the processing fees. No objection from members present.
Gary recommended removing unused budget items from the report if unused for more than two (2) annual budget reporting periods. No objection from members present.
Recommendation to accept PHIP challenge to buy $100.00 in PHIP raffle scholarship tickets for a 1 week all inclusive vacation at a Margaritaville Resort. The PHIP is challenging all clubs to this and if the club wins the package to use it as a fund raiser for the club or to donate it to a local charity. Motion made by Dave Macaulay and seconded by Gary Einstein, approved unanimously.
Vice President Report
Bruce reported that he is in a band, with also PHCF member Greg and that they will play at a Phlocking a minimum amount.
Bruce also will provide samples of the band’s music to anyone interested.
Executive Officer Report
Dave reported that Terry Clark had been keeping the Phlock’s Stuff in his barn and would like to have it moved when the club secures a place.
Dave advised that there is a trailer-stage and other items (banners, etc.) and that would we need a storage space of larger than 10 x 10.
Dave will research how much space is needed and prices for the storage.
Keeper of the Phlock Report
Lou is reporting for Ray
Ray has advised Lou that he can only support Virtual Phlocking until the COVID Pandemic is under control
Lou asked members present what they thought of the August Virtual Phlocking?
• Good to see everybody in the chat room – The Bar
• There were audio and bandwidth issues experienced
• Jimi Papas sounded good
Lou advised that the September Phlocking would be Virtual.
Communication Report
No report given
Old Bidness
Operating Principles Review:
a) Review Article 4 Complementary Membership list: Need to review list, review guidelines for adding, removing and time limits. It was recommended that Council meeting as New Business
b) Review Article 4 Special Pricing: It was recommended to leave the price the same and to continue to review this.
c) Motion to the Operating Principles (OP) Article 4 to remove the stated price amount and change to read that the Council will set the membership pricing annually by Bruce Broulik and seconded by Dave Macauley. The motion passed unanimously.
d) Motion to Eliminate OP Article 4 Special Event in the OP and to add as determined necessary by the Council by Gary Einstein and seconded by Dave Macauley. The motion passed unanimously.
e) Motion to change Article X, Finances 3.1 in the OP to: Funding in the amount of $200.00 and above will require vote and approval of the Executive Board by Ken Baxley, seconded by Gary Einstein, The motion passed unanimously.
f) Motion to change Article 4.2.2.1 Special Events Budgets are to be approved by the Executive Board by Gary Einstein, seconded by Bruce Broulik. The motion passed unanimously.
g) Motion to change Article 6.1 to Committees not funded by the regular budget (General Fund) may be seeded by the General Fund, by approval of the Council of Pheathers, but are expected to return the seed money and any revenues in excess of expenses to the General Fund by Dave Macauly, seconded by Ken Baxley. The motion passed unanimously.
h) Article VII Leis was discussed. No resolution at this meeting.
i) Discussed wearing of Hangy Things to OP. Item for New Business at next Council meeting.
j) Article XIII Parrot Points – No resolution at this meeting, to be discussed at next meet when we have the Keeper of the Phlock available for discussion.
k) Article IV 3.2 – Suggested by Lou to open up Council Meetings to allow any Member present to vote on motions, unless specifically limited to Executive Board voting. No resolution at this meeting.
l) Article 6.4 – Suggested by Lou to change this from “simple majority of those votes cast” to “simple majority of votes cast unless a greater majority is specifically called for.” No resolution at this meeting.
Interim Report: Lou advised that this has been submitted and accepted
FITA Replacement
Several suggestions were presented:
- Lou: Virtual Concert
- Lou: Virtual Pig Roast
- Musicians
- 50/50 raffles during each musician
- Ken: Post COVID poker tournament
- Ken: Cook and sell Boston Butts
Finalized 28th Birthday Bash – no future action at this time
Future Phlockings and locations
- Next Phlocking on Friday 9/4 will be virtual
- Locations still be researched
- Add multiple break out rooms to Phlocking and have trivia contest (details TBD)
- 50/50 raffles at Virtual Phlocking – Gary and Amy T. to review options
New Bidness
APHCF Virtual Parrot Grande Concert – Lou discussed what other club is doing
Nominations for PHIP Officers – resumes are to be sent out at the end of August and Lou will send out ballots
PHIP Initiatives
- New Members Contest – to be discussed more with Membership Officer Cherie Johnson
- Scholarship Raffle – see Finance Report above
- Feed the Frenzy – Margaritaville initiative – future, post COVID
- Member Discounts (already sent to Phlock)
- Amy Tatum advised that there is a Members Only Section on the PHCF website
The hope of special discounts and offers is to encourage Phlock to register
President Closing Remarks
Next Council of Pheathers Meeting – 9/14 – Monday – 7:00 PM – location or virtual TBD
Lucky Stars next month – Central Florida Zoo – more details coming
Motion to Adjourn by Ken Baxley, seconded by Bruce Broulik. Approved unanimously at 8:47 PM
