Event: Council of Pheather’s Meeting – Thursday, August 22nd, 2019
Date: Thursday, August 22nd, 2019
7:02pm Council Meeting Call to Order – Conference Call
Attendees: Terry, Megan, Amy T, Amy Clark, Gary, Bruce, Susan
- Absentees: Bruce (excused w/ Barb Proxy)
- Member Advocates: n/a
- Club Visitors: Sonia Bayne
Meeting Adjourned
President
- Need location for Sept 26th in person meeting
- Megan O taking this on
- Meg is checking into Castle Church Brewing Company
- Megan O taking this on
- Motions to
Accept:
- Ray
- Terry
Vice President
- Barbara Dee proxy – no report
Treasurer/Keeper of the Booty
- Submitted electronic report
- Insurance policy due around this time of year – waiting for that to hit
- Next big expense is fall picnic in October
- Motions to
Accept:
- Megan
- Terry
Secretary/Scribe
- Account review on 8/16/19 & on 8/22 after Gary submitted the report
- July minutes submitted to the group for review directly
after the meeting
- Amy will get them posted on the PHCF website with her other upcoming updates
- Motions to
Accept:
- Ray
- Susan
Membership Occifer
- Last Phlocking: August 2nd, 2019
- Total new members since July 1st, 2019 – 6
- 50 in attendance
- 4 inductions
- No attendance drawing
- Discussed ideas for next month
- Total Paid Adults: 230
- 4 new members
- Motions to
accept:
- Ray
- Gary
Keeper of the Phlock
- August Phlocking 2019
- Date: Sept 6th, 2019
- Venue Confirmed: Kiwis Confirmed through the end of the year
- Entertainment: Bill Cockrill
- Raffle Table/Lucky Stars:
- Raffle Table:
- Tammy Esser – Christmas Party
- Lucky Stars: Happy Trails Animal Rescue – Sonia Bayne
- Sonia will email the list
- Raffle Table:
- Megan will do the Phlockmail
- Motions to
Accept:
- Gary
- Susan
Communications Occifers/Coconut Telegraphers
- Discussing various website updates
- No political campaign-type posts will be approved to our page
- Motions to
Accept:
- Ray
- Megan
Executive Occifer
- No report
New Bidness
- 2020 Elections
- Looking for a new elections officer
- Nemours Golf Event
- PHCF sponsor
Bylaws discussion:
- Discussing family members being on the board
- Discussing council meetings every other month
- To Dos: each council member to review the bylaws and notate areas that may need to be changed or discussed
Old Bidness
- Discussed ways to promote the club store
- Volunteer Shirts
- Need to order in a quantity of 30 minimum
- Susan is out of 2XL
- Tank tops are almost gone
- Will pick this conversation up next month when we are in person
- Need to order in a quantity of 30 minimum
- Terry discussed re-imbursement for the summer picnic
- Role Transfer Procedures
- Due next month
- Paypal vs. square discussion
- T-shirt orders
- Terry will send information from beach cleanup
- Christmas party – Tammy will start selling tickets/collecting money during sept phlocking
8:27pm Council Meeting Adjourned