Aug 19

Event: Council of Pheather’s Meeting – Thursday, August 22nd, 2019

Date: Thursday, August 22nd, 2019

7:02pm Council Meeting Call to Order – Conference Call

Attendees: Terry, Megan, Amy T, Amy Clark, Gary, Bruce, Susan

  • Absentees: Bruce (excused w/ Barb Proxy)
  • Member Advocates: n/a
  • Club Visitors: Sonia Bayne

Meeting Adjourned


  • Need location for Sept 26th in person meeting
    • Megan O taking this on
      • Meg is checking into Castle Church Brewing Company
  • Motions to Accept:
    • Ray
    • Terry

Vice President  

  • Barbara Dee proxy – no report

Treasurer/Keeper of the Booty

  • Submitted electronic report
  • Insurance policy due around this time of year – waiting for that to hit
  • Next big expense is fall picnic in October
  • Motions to Accept:
    • Megan
    • Terry


  • Account review on 8/16/19 & on 8/22 after Gary submitted the report
  • July minutes submitted to the group for review directly after the meeting
    • Amy will get them posted on the PHCF website with her other upcoming updates
  • Motions to Accept:
    • Ray
    • Susan

Membership Occifer

  • Last Phlocking: August 2nd, 2019
  • Total new members since July 1st, 2019 – 6
  • 50 in attendance
    • 4 inductions
  • No attendance drawing
    • Discussed ideas for next month
  • Total Paid Adults: 230
    • 4 new members
  • Motions to accept:
    • Ray
    • Gary

Keeper of the Phlock

  • August Phlocking 2019
    • Date: Sept 6th, 2019
    • Venue Confirmed: Kiwis Confirmed through the end of the year
    • Entertainment: Bill Cockrill
    • Raffle Table/Lucky Stars:
      • Raffle Table:
        • Tammy Esser – Christmas Party
      • Lucky Stars: Happy Trails Animal Rescue – Sonia Bayne
        • Sonia will email the list
  • Megan will do the Phlockmail
  • Motions to Accept:
    • Gary
    • Susan

Communications Occifers/Coconut Telegraphers

  • Discussing various website updates
  • No political campaign-type posts will be approved to our page
  • Motions to Accept:
    • Ray
    • Megan

Executive Occifer

  • No report

New Bidness

  • 2020 Elections
    • Looking for a new elections officer
  • Nemours Golf Event
    • PHCF sponsor

Bylaws discussion:

  • Discussing family members being on the board
  • Discussing council meetings every other month
  • To Dos: each council member to review the bylaws and notate areas that may need to be changed or discussed

Old Bidness

  • Discussed ways to promote the club store
  • Volunteer Shirts
    • Need to order in a quantity of 30 minimum
      • Susan is out of 2XL
    • Tank tops are almost gone
    • Will pick this conversation up next month when we are in person
  • Terry discussed re-imbursement for the summer picnic
  • Role Transfer Procedures
    • Due next month
  • Paypal vs. square discussion
  • T-shirt orders
  • Terry will send information from beach cleanup
  • Christmas party – Tammy will start selling tickets/collecting money during sept phlocking

8:27pm Council Meeting Adjourned