Event: Council of Pheathers Meeting
Date: August 10th, 2018
6:28 pm Council Meeting Call to Order
- Absentees: N/A
- Member Advocates: Gregg Templin
- Club Visitors: Barbara Dee, Michelle Czapleski
9:00pm Meeting Adjourned
Secretary/Scribe
- Amy B. submitted July minutes on July 30th – council approved
- June & July Checking Account Review on 8/10
- Motions to Accept:
- Ray
- Terry
Treasurer/Keeper of the Booty
- Debbie Sent out the July financial report earlier this month: There were two cells in the “Difference” column that were incorrect and have been fixed.
- Motions to Accept:
- Suzanne
- Ray
Membership Occifer
- Total: 286 Members
- 1 new member this month (inducted at the Phlocking)
- 48 People August Phlocking
- Jim Schlegel $5 door prize
- Motions to Accept:
- Megan
- Terry
Keeper of the Phlock
- September Phlocking 2018
- Date: September 7th, 2018
- Venue Confirmed
- Entertainment: Joel T Cook
- Theme: Football
- Raffle Table/Lucky Stars:
- Raffle Table: Megan Oberlin – Undecided
- Lucky Stars: Sonya Bayne – Harbor House
- Motions to Accept
- Megan
- Debbie
Communications Occifers/Coconut Telegraphers
- Amy T sent her report out
- Information post on raffle Table this time, next time will be chair parrots
- 2 New pages on the website to include the new “Adopta’s” (Adopt a Race/Adopt a Creek)
- No big updates on the FB
- Online store is in beta testing!!
- Open Question/Follow Ups: We need to verify membership before we sell anything
- Amy will verify the rules with PHiP
- Motions to Accept:
- Ray
- Terry
Vice President
- No report
Executive Occifer
- No report
Member Advocates
- N/A
- We discussed that Gregg can continue passing the bucket for tips at monthly Phlockings after club responsibilities have been met. (Approx. 8:45)
- Motion to Accept:
- Megan
- Ray
President
- Amy T will confirm that we’ll keep it here for the rest of the year
- Submitted August bulletin to the PHIP Newspaper Contest
- Submitted the PHiP Interim Report
- Kudos and thanked the council for everything we have worked on
- Motions to Accept:
- Suzanne
- Debbie
Old Bidness
- Annual Summer Picnic Recap:
- Nancy Simon won the Kayak
- Terry submitted receipts for expenses for the Summer Picnic, expecting to receive full reimbursement based on a vote from the previous Month’s (July) Council Meeting
- As Recorded in July’s minutes: “Terry Clark (Chair) requests $400.00 reimbursement to cover costs of event”
- Two officers then shared a discrepancy in their understanding of the motion, which was that: “The club would only reimburse for the picnic if the proceeds from the Kayak Raffle didn’t cover the PHCF share of cost.”
- As Recorded in July’s minutes: “Terry Clark (Chair) requests $400.00 reimbursement to cover costs of event”
- At this point, Megan motioned to reopen (Debbie seconded) the motion from last month and discuss/reclarify the payments & reimbursement of the Kayak Picnic.
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- Terry made a motion to get reimbursed for the $400, and that the Club donate the entire net profit of $470 from the Kayak Raffle to Save the Manatees. Megan seconded.
- Lengthy discussion continued as the board was trying to clarify what was still owed from the Space Coast club, and therefore what would bring Terry whole to get him reimbursed.
- Terry became frustrated with the continued suggestion that the proceeds should go towards the expenses of the event, rather than to the sponsored charity, and decided to withdraw his motion and stated “I donate to the Club all expenses that I have incurred on behalf of PHCF. As such, any remaining expenses previously allocated to the Space Coast Parrothead Club are satisfied. The Raffle proceeds will be donated to Save the Manatees.”
- After Terry left (Megan/Ray) reopened Terry’s motion (And clarified to satisfy requests of all officers still present)
- A) Space coast will pay ½ of the total expenses (still owes $107.67) to PHCF, and the Club (PHCF) reimburse Terry up to $400.00, (after all receipts have been provided to the treasury), and give the entire net Kayak Raffle proceeds to the Save the Manatees.
- Vote 3/5 Passed. (We had a quorum of 5)
- A) Space coast will pay ½ of the total expenses (still owes $107.67) to PHCF, and the Club (PHCF) reimburse Terry up to $400.00, (after all receipts have been provided to the treasury), and give the entire net Kayak Raffle proceeds to the Save the Manatees.
- Terry made a motion to get reimbursed for the $400, and that the Club donate the entire net profit of $470 from the Kayak Raffle to Save the Manatees. Megan seconded.
- Track Shack Watermelon 5K Recap:
- 11 people showed up
- Adopt – a – Race
- One a month
- Minimum 10 people
- PHIP Fed the Frenzy
- Special raffle proceeds TBD – likely Juvenile Arthritis
- Alex & Ani Event
- Proceeds to Juvenile Arthritis
- Regional Leadership Conference last weekend
- Amy thanks those who attended
New Bidness
- Clarification of the operating principles
- Member Advocates cannot vote or motion or second (unless they are acting as a proxy)
- Parrot Point Amendment
- The discussion was on the report that was due in February clarifying how Parrot Points will be assigned this year which only requires a council vote.
- Fall Picnic 2018 (October 20th, 2018)
- Chair Parrots Tom & Michelle Czapleski (Michelle present at the meeting)
- Proposed Budget Worksheet Review
- Michelle Requests – $501
- Suzanne is motioning that we approve the request up to $501
- Megan Seconds
- Budget request approved!!!
- (Capt’n Josh wants 350)
- George and Lisa have offered to donate half
- Decibel was going to donate their time for free
- Suzanne is motioning that we approve the request up to $501
- Michelle Requests – $501
9:00pm Council Meeting Adjourned
